Administration and Finance Coordinator Wanted

 Ringette AB Logo - Horizontal Administration and Finance Coordinator

 

For a printable PDF of this posting, please click here

PURPOSE:

The purpose of the Administration and Finance Coordinator is to provide Ringette Alberta’s office staff vital support with the orderly delivery of key programs and services to our Members and Participants.

As an integral part of Ringette Alberta staff team, this position is necessary for the achieving Ringette Alberta’s strategic priorities.

 

DUTIES & RESPONSIBILITIES:

MEMBER SERVICES

Registration & Team Formation

  • Group Members
  • Receive and validate annual Group Member applications
  • Update and maintain contact lists for key roles
  • Participants (Players, Team Staff, Officials)
  • Registration
  • Provide “how to” support to local association registrars
  • Validate team requirements and approve teams
  • Player Releases
  • Process player release documentation
  • Validate in registration database
  • Coordinate team requests for over age, male players, advances, retreats
  • Summarize submissions
  • Call for committee members
  • Coordinate meeting
  • Communicate decisions to members
  • Affiliate Players
  • Add affiliates to rosters and invoice accordingly.
  • Universal Athlete Assessment
  • Coordinate data submission and analysis
  • Communicate team level to associations post analysis

Insurance 

  • Order and provide Group Members with updated insurance certificates
  • Handle insurance queries (coverages and claim process)

 

ACCOUNTING

Full Cycle Accounting

  • Process accounts payable & receivable invoices
  • Reconcile bank accounts & credit card
  • Prepare bank deposits
  • Ensure financial records are backed up

 

Financial Reporting & Budgeting

  • Prepare and distribute monthly budget to actual report and year end forecast
  • Work with Executive Director to prepare preliminary budget for upcoming fiscal year

SCHOLARSHIPS & AWARDS

  • Scholarships
  • Update qualifications and application forms / processes as required
  • Select recipients
  • Communicate selection to recipients
  • Communicate selection to institutions and provide payment
  • Volunteer and Athlete Recognition & Awards Program
  • advertise, compile
  • order awards,
  • organize and present at AGM

 

RINGETTE ALBERTA CHALLENGE & RINGETTE ALBERTA CUP PROGRAMS

  • Booking required facilities
  • Coordinate registration
  • Coordinate presenters / session facilitators
  • Order and coordinate distribution of resources
  • Lead the creation of schedules/teams with input from Technical Staff
  • Provide on-site event coordination

 

COMPETITIONS ADMINISTRATION

  • Provincial Playdowns and Championships
  • Coordinate the bid and selection process for Playdowns and Provincials Hosts
  • Assist with booking accommodations for Playdowns and Provincials
  • Coordinate & communicate team placement into pools for playdowns and provincials
  • Order and coordinate the distribution of medals, banners, trophies and program covers

 

  • Event Sanctioning
  • Maintain current application form and related information
  • Process applications and approve those meeting established standards
  • Add sanctioned events to website when applicable

 

MEETINGS SUPPORT (General, Board)

  • Book facilities and meeting requirements
  • Coordinate registration where applicable
  • Distribute advance materials to participants
  • Take, maintain and circulate minutes

 

AUTHORITY

This position has the authority to:

  • Pre-screen Team Requests
  • Select Provincial Championship / Playdown hosts
  • Approve or deny event sanction requests
  • Appoint individuals to the Competitions Committee
  • Order resources

 

ACCOUNTABILITIES

This position is directly accountable to the Executive Director.  This position is responsive to the:

  • Sport Development Coordinator
  • Coach Development Coordinator
  • Officials Development Coordinator

 

COMMITTEES & MEETINGS

Typical Meeting Schedule:

 

General Meetings May, November
Board September, November, January, April
Competitions Committee January
Staff Monthly

 

TERMS & WORKING CONDITIONS

  1. Hours of work
  • Monday to Friday – 8:30 AM to 4:30 PM
  • Occasional evening and weekend work is required with time off in lieu
  • This is a full time, permanent position that runs from mid-August to mid-May each season. Some flexibility on the hours of work and seasonal start and end dates for the right candidate may be considered
  1. Occasional travel within the province is required
  2. This position is in Ringette Alberta’s office at the Percy Page Centre in Edmonton

 

QUALIFICATIONS & EXPERIENCE

  1. Education: 
  • Diploma from a recognized business administration program or equivalent preferred.
  1. Experience: 
  • 3-5 years of top notch administrative experience
  • Advanced knowledge of Simply Accounting
  • Intermediate to Advanced knowledge of MS Office Programs
  • Experience working with volunteers preferred
  • Experience in an amateur sport setting would be a definite asset
  1. Competencies:
  • Extremely detail oriented and time efficient
  • Self-starter, highly effective with minimal supervision
  • An upbeat team player
  • Ability to work with the public and under pressure
  • Valid Alberta driver’s license.
  • The successful candidate must present a current criminal record check prior to commencement of employment.

 

Remembering Ralph Bell

ralphbell-web

To our coach,

You were more than just the coach of WAM!, you were the heart and soul of our team, the driving force of our WAMily. You stepped up to coach us when no one else would, and you made us into the team we are today. Your ability to see the potential in your athletes and make them believe in themselves is what has made WAM! such a force for the past 3.5 years. There is a reason why you picked every one of us to be on your team and there is not a girl who puts on the W that you didn’t believe in.

Thank you for being patient with us, for telling us to expect more from ourselves, for pushing us to become the athletes and people that we are today. Thank you for always providing us with a solid foundation to build from and never putting a ceiling on what we can accomplish. Thank you for reminding us to have fun when we get too competitive. Thank you for helping us all find our place on the WAM!. Thank you for spending most of your spare time with 17 ridiculously passionate, sometimes opinionated, and very determined young ladies (that in itself deserves an award). But most of all thank you for being the prime example of what it means to NEVER NEVER GIVE UP.

Shortly after you were diagnosed with cancer, you rode a train from Edmonton, Alberta to London, Ontario so you could coach your team at Nationals. When one treatment wouldn’t work, you moved on to the next. Even throughout your treatments, you came to the rink. You came to practice, you bundled up for games, you even trusted us to lift you on to the ice safely with your wheelchair (Jam taking you for a skate and spinning you around was beyond our control). Ralph, you have been with us every step of the way even when you were battling the fight of your life. We know you’ll still be watching us every time we step on the ice, we promise to tell Jam to put her contact in before games, to tell Brea to stay in her net, and we will try to make sure we hit the net more. This season and every season- we play for you.

Love,

Your WAMily

Commitment to Attend – NOW OPEN

Attention Teams: The 2017 Commitment to Attend form is now open. All teams interested in participating in the 2017 Ringette Alberta Playdowns and Provincials, must submit their Commitment to Attend form and complete payment by December 15th, 2016. Please note there are two ways to submit payment: 1) Via Paypal that will be prompted after filling out the form. 2) Cheque from your LOCAL ASSOCIATION (not individual team), covering all teams committing to attend. To take this option, the cheque must be received in office by December 15th!

2017 Provincial Commitment to Attend Form

Additionally, U14AA teams will need to commit if they are interested in attending the 2017 Western Canadian Ringette Championships  (in addition to the Provincial Commitment)

2017 WCRC Commitment to Attend Form

U16AA & U19AA teams will need to commit if they are interested in attending the 2017 Canadian Ringette Championships (in addition to the Provincial Commitment)

2017 CRC Commitment to Attend Form

Teams that have completed the Provincial Commitment to Attend and payment will be listed here (updated Friday each week)

Sadness in the Ringette Family

October 21, 2016

It is with the heaviest of hearts that we inform you of the tragedy that occurred earlier this week.  On Tuesday October 18, members of our ringette family, Shaun Bomford, Meghan Bomford and Kelsey Nelson were involved in a devastating motor vehicle accident that took Meghan’s life.  Shaun, Meghan’s father, and Kelsey, her teammate, are in hospital.

We ask that you join us in sending out the deepest of condolences to Meghan’s family, and that you keep Shaun and Kelsey in your thoughts as they fight to regain their health.

The Ringette Alberta office has already been fielding inquiries from individuals throughout the province who are looking for ways to help.  Though it saddens us when it happens, we are so proud of our community and how we come together as one during times like these.

At this point in time,  we are directing people to the websites of both the Calgary NW Ringette and Cal-East Ringette Associations, as they have been working together to set up ways to provide support.  There is also information posted for those who are in need of grief counseling.

This weekend, we encourage you to consider having a moment of silence before your games.  Please use this moment to not only think of the Meghan, Kelsey and Shaun, but also the girls’ U19A teammates, their families and friends, and everyone else who has been impacted by this terrible event.

Meghan‘s funeral will be held on Monday October 24th at 2 pm at the Chapel of the Bells, 2720 Centre St N, in Calgary.  Please see the Cal-East website for more details.

Parents, we urge you to hug your children a bit tighter today. Coaches, remind your players how proud of them you are.  Players, let your teammates know how much you appreciate them.  Let’s all honour Meghan’s life by taking the time to remember just how precious our time together really is.

Sincerely,

The Board and Staff of Ringette Alberta